Please read the following instructions entirely as information and requirements have changed.
STEP 2: Enter your Athlete ID and Password
Your Athlete ID should be your Student ID number
If you have forgotten your login credentials, DO NOT CREATE A NEW ACCOUNT. Please email Rick Cox, Sam O'Brien or Anna Orfanidis asking for your information!!!
* If your Athlete ID is not your student ID number, please change the information under the “General” tab *
STEP 3: Click on “Athlete Information”
STEP 4: Starting with the “General” tab, update as necessary. Yellow fields are required
Your name needs to be your full, given name
If you are on multiple teams or have recently quit one of the teams you have participated on, please add or edit the team information. For example, if you run cross country and also play baseball, please make sure both teams are selected in your profile.
Your email address needs to be your Suffolk University email address
Athlete ID needs to be your student ID number
Click save in the bottom left-hand corner
STEP 5: Click on the “Medical History” tab
If you had an injury or surgery over the summer, please add the information here. Please make sure the information is detailed with dates, location and side of injury, and other pertinent information.
Click save in the bottom left-hand corner
If you did not sustain an injury or have surgery over the summer, please skip this step
STEP 6: Click on the “Sickle Cell” tab.
As of August 1, 2022, the NCAA requires all Division III student-athletes provide confirmation of sickle cell trait status through either existing documentation from birth or recent testing prior to any intercollegiate athletic participation, including strength and conditioning, practices, competitions, off season training, or try-outs.
Test results will not affect your eligibility to participate in intercollegiate athletics
Please fill out the date and results
Please upload the test results document in the bottom left-hand corner where it says “Upload File”
Click save in the bottom left-hand corner.
STEP 7: Click on the “Immunizations/Paperwork” tab
This tab shows you the paperwork you have submitted and completed
If there is no checkmark, you have not submitted the information
If there is a checkmark in the “Submitted” column with a date, the information has been submitted and pending review
If there is a checkmark in the “Verified” column, the information has been verified by the athletic trainers
If there is a comment, please make sure to read and edit what needs to be done
You can continually check to see if your information has been verified and if you are cleared to participate or not
STEP 8: Click on the “Insurance” tab and update your insurance information.
Add new insurance information if you have a new insurance.
Delete any old insurance.
Do not forget to upload your insurance card pictures. You need one photo of the front and one photo of the back of your current primary insurance cards. DO NOT upload “front/back”. Please make sure the photos are clear and cropped. No background should be showing in the pictures.
If you have purchased the University’s insurance and are waiting for the card information, please send an email to Anna Orfanidis at aorfanidis@suffolk.edu, stating that you are waiting for the university’s insurance cards. Upload the photos of the insurance cards as soon as they are received.
If you do not have a policy start and end date, please write today’s date and the date of your graduation.
STEP 9: Click on the “Contact” tab and update your emergency contact information if needed
If the information has NOT been edited, click “Verify Emergency Contact Information”
Please upload this signed form and required supporting documents to the “eFiles” tab. Label the document as NCAA AA Form. Label the supporting documents as NCAA AA Supporting Documents.
STEP 10: Select the “Forms” tab.
Under the “Athlete Forms” section, you can see which forms you have already submitted. You need to complete a Pre-Participation Questionnaire and Mental Health Screening PHQ-9 ANNUALLY. All other forms are only needed ONCE.
In the bottom left-hand corner, under “Form Name” select the “Pre-Participation Questionnaire” from the dropdown then hut the “new” button. This form is required annually.
Answer all of the questions regarding your health and injury history. All information needs to be accurate and detailed.
Hit “Save”
STEP 11: Select the “Mental Health Screening PHQ-9” form from the dropdown menu and hit “New”. This form is required annually.
Read and complete the entire form. Sign at the bottom
Hit “Save”
STEP 12: Go back to the “Forms” tab and select the “Concussion Statement” form from the dropdown menu and hit “New” if you have not already completed this form. This form is only required once in your athletic career at Suffolk University.
This form includes a video from the NCAA with information about concussion. Read and complete the entre form. Sign at the bottom.
Hit “Save”
STEP 13: Select the “Permission to Treat and Consent for Release” form from the dropdown menu and hit “New” if you have not already filled out this form. This form is required only once in your athletic career at Suffolk University.
This form gives the athletic training department permission to treat you and gets your consent to release necessary medical information to appropriate parties when required (ie. Parents, Team Physicians, Counseling Health and Wellness Center, and Disability Services). Read the entire form and sign at the bottom.
Hit “Save”
STEP 14: Under “eFiles”, you should already have a physical uploaded which can be seen in the “Electronic Files” section
If you do not have a physical already uploaded from the start of your athletic career at Suffolk, please upload one that is within 6 months of the start of athletic participation for the year as per NCAA requirements. There is a printable document for your doctor if you need it.
** If you have ADHD and are taking medication, or are taking any anabolic agents please fill out the NCAA corresponding form and upload the information **
The NCAA ADHD Medical Exemption Form. If you have ADHD and are being treated with medication, the medication needs to be reported to the NCAA as these are usually banned substances. The form needs to be completed by the prescribing physician and have the required supporting documentation attached.
Please upload this signed form and required supporting documents to the “eFiles” tab. Label the document as NCAA ADHD Form. Label the supporting documents as NCAA ADHD Supporting Documents.
The NCAA Anabolic Agents Medical Exemption Form. If you are prescribed any anabolic agents, hormone and metabolic modulators, peptide hormones, growth factors, or any related substances and mimetics, the medication needs to be reported to the NCAA as these are usually banned substances. The form needs to be completed by the prescribing physician and have the required supporting documentation attached.
STEP 15: Click on the “Immunizations/Paperwork” tab
You DO NOT NEED to fill out your immunization information
This tab shows you the paperwork you have submitted and completed
If there are no checkmarks, you have not submitted the information
If there is a checkmark in the “Submitted” column with a date, the information has been submitted and pending review
If there is a checkmark in the “Verified” column, the information has been verified by the athletic trainers
If there is a comment, please make sure to read and edit what needs to be done
You can continually check to see if your information has been verified and if you are cleared to participate or not
Please make sure to double check the documents and information for accuracy. Don’t forget to save your work!! Then you are done!
If you have any questions, please email: Sam O'Brien at sobrien7@suffolk.edu, or Levi Roberts at levi.roberts@suffolk.edu.